How to address an academic

From PhD Comics

Dear Scholars. Academics are difficult. They have too many names. In this international world of academia, we don’t even know if the name is a male or female, so no idea if it is Mr. or Ms. (not to mention Mrs., Miss. – but it is Ms., when in doubt between these options, for adults it is always Ms.). Plus, academics have many titles. This can be hard. To add insult to injury names in Hungarian are backwards so you don’t even know if you are looking at a given name or a family name. (Just ask my colleague Judit Sándor who is female: Judit, and not male Sándor which is a common Hungarian male first name.) But it could be worse. You could be in Spain where people poses both their mother’s and father’s family name, or you could just be dealing with my friend and co-author Bruno de Paula Castanho e Silva who, himself could not tell you which one of these to use when you alphabetize the papers in your filing cabinet (and he does not even use these consistently himself).

So how should you address someone, say, in an email? Here are a few tips.

On initial contact use something formal. But beware (common mistake), academics don’t like to be called Mr., Ms., Mrs., etc. They worked hard for that PhD and/or Professor title. So, use those. It spares you the gender guessing, the Ms., Mrs., Miss. misery. Total gain. Dr. is generally safe in conjunction with the last or when in doubt, the full name (and not the first or nickname). Dr Levi sounds stupid, I am sorry to say. But I have only been yelled at once for calling someone a Dr. (Last Name) when I should have called them a Prof (and it was in the biomedical field, and by a third-party Austrian… see below).

In the Anglo world, there is little to no difference between Dr. and Prof. in the social sciences as far as I could tell. If you are not sure of their last name, as with Bruno above, use their full name as they have used it somewhere official (website, paper, etc.). Assistant Professors, Associate Professors and Professors are all professors in the worlds where those titles exist, so Dr or Prof works. Very few Professors out there without a doctorate (though we have one in our department – and you would never guess who… well, OK, maybe if you are really smart you would.) TAs, grad students, they are not Dr. or Professor yet. Usually they don’t mind the upgrade but it may look silly to call them as such. (You can always check someone’s CV. If they have a PhD, they are Dr. If they have a Prof position they are Prof. or Dr.)

In the Germanic world the rules are also pretty simple. They use their titles. They really do! All of them. It is not uncommon to see a Prof. Dr. Dr. Hab. etc. whatever Schmidt (with some post scripts too). The good news is that since they use their titles, you will find their name with all the things that go in the front (and the back) of it right there on the institutional website. On initial contact, address them accordingly.

And then there is this problem of casual, formal, etc. which becomes a common headache early in grad school when some profs start to treat students as peers while others reserve this for PhD candidates or PhDs (or never). But here are sure tips to navigate this problem.

First, if the person asks you to address them a certain way, do as they ask. I always ask people not to call me professor so and so, rather just call me Levi, and some people don’t listen. It is more a sign of disrespect not to address someone the way they would like to be addressed than calling them by their first name. For some, especially from very hierarchical academic cultures, this is weird. Deal with it.

Additionally, another sure tip is to use however they sign their letters. Say me, I use Levi. This means you are allowed to address me as Levi. (This is true even if there is a pre-defined signature sheet at the bottom of someone’s email with their full name.) You can especially go more casual (or formal, depending) if they address you the same way. In fact, you should follow this rule too. Sign your emails the way you would like to be addressed. And don’t be surprised if people address you the way you signed your email. It is a great signaling mechanisms as to how you would like to be treated and how you prefer to treat someone. (It won’t work me. If you sign your emails as Mr. or Ms So and So, I may address you ask such but I will still sign mine Levi, and insist that you call me Levi, but I am stubborn. Others are less so.)

Hope this helps, somewhat…

How to ask for a letter of recommendation

from PhD comics.

Many people are shy to ask for (or about) letters of recommendations. Never be! As academics, it is part of our job to write references. In fact, it is an important part of our job. But You can make this experience as painless as possible for your letter writer. So, instead of wondering if it is OK to ask for 14 recommendations when you need 14 (and yes, it is OK), just do your best to help your letter writer. Here’s how.

First, think about who would be the best letter writer for you. If you had little to no contact outside of class with this person (and in class there is 20-30, or more people where you certainly were never noticed – maybe you even made sure of this) that person is not the best letter writer. I have written countless letters that say person took my big class (usually stats – could be worse, Scope and Methods), seemed engaged, got an A- (which is a very good grade, BTW), but if this is all that a letter says, that will not stand out. Unless you can’t (in which case you have clearly done something wrong) you should find someone who can write a better letter. I often tell people that I don’t think I am the best letter writer for them as all I can do for them is… well… see above. Usually they still want the letter. (OK. So these people all probably did something wrong along the way, as highlighted above, but it is fine, live and learn. Hopefully, in these cases, my job is only to complement some other letter writer who will write an awesome recommendation.)

So how can you make this easy for your letter writer. Well, look at it from their perspective. They don’t have much time. Here is the key information you need to briefly give them:

What position? Is it a PhD, internship, job, etc.?

Where? Such as University of Nebraska-Lincoln, Department of Political Science

Few words about the position if applicable. eg. I would continue my research I am doing in my MA on voting behavior there or I plan to utilize my skills in focus groups with this NGO during their data collection on how people feel about XYZ policy. In this section, be brief and to the point! A sentence or two is fine. Focus not only on what you want to do but also how is this position a fit for you. OK, if it is PhD at Harvard, nobody will wonder why you would want to do that. But for less obvious things…)

Now I understand that it is easier for you to just send them the link which contains a detailed description and etc. but don’t do that. (Or, do that, but don’t make them peal all the info out of the link. Spoon feed it to your letter writer. Link is good, but only for reference. In fact, many other things are good for reference, CV, other letter writers, etc. But only for reference as an attachment or under your signature in the short email you will send to ask for this letter.

What should the letter writer highlight about you? Give them ideas what to write about. Be specific. If you think the final paper you wrote for their class (which they probably don’t remember so give them cues, tell them what grade you got) is relevant for the position, say so. If the class the person taught makes you a good fit, mention that as well. If your activity in the Political Behavior Research Group would look good in this letter, remind me that you are active in the group and I should mention this. (OK, some of these things the letter writer can figure out as well, but don’t make them think hard about these things. They probably do too much of that every day.)

VERY IMPORTANT. How to send the letter, where to send the letter and the deadline. And this can get difficult. Sometimes, the place you are applying makes you fill out a web form and they contact us letter writers with a link. (And these systems usually suck. Often, they don’t even tell us the deadline, so you need to do that.) Sometimes the reference needs to be emailed. Sometimes they require that the email comes from the institutional email address. Sometimes the form needs to be printed and mailed (less and less, but still). Sometimes, and this is not cool, but what can we do, the letter has to be sent directly to the applicant who includes it in their application. It is your job to make sure that your letter writer knows what they need to do. If there are forms (electronic or paper copy) make sure you read the form first and fill out all parts that is your job to fill out (like your full name and etc. be nice and fill out your letter writer’s name and contact as well – we usually use office contact for these things, though I, myself, use my personal phone which anyone who asks for a letter from me should know).

And again, the deadline. Give your letter writers time. If you cannot (then you messed up, though it may still be worth asking than foregoing an opportunity). Mark the email URGENT: in the title. Apologize for not allowing them enough time. Be understanding if they cannot submit, but ask them to do so even if it is late (most places will still consider it). Make sure the letter writer knows the deadline and send them reminders a week, 3 days, 2 days, and 1 day before the deadline. (Yes, all of those, unless they confirmed that it was sent.)

This is hard. This is especially hard if you consider that most of us, letter writers, receive many emails. To ensure you get a speedy response, your letter better not be more than a short paragraph, otherwise I surely will set it aside and deal with it later (which you don’t want me to do when there are deadlines involved). I understand the urge to be courteous and write a paragraph of a polite sounding big nothing, but don’t do that. Just be polite throughout your message. And being polite does not mean you cannot be assertive. For example, you can (and should) ask the letter writer to let you know once the letter has been submitted. (Electronic platforms also let you know sometimes, but you should not consider that enough. I have seen situations where the instructor submitted, letter was never received and … well, you know what happened.) You can also say you will remind them if you have not heard from them a week before the deadline. (And then remind them.) Despite this task being hard, don’t stress about it. You will make mistakes but if you follow only one of these points (not to mention the rest), you have already made your letter writer’s job much easier. So, you don’t check all these boxes, it is not the end of the world. Nobody will bite your head off, reject your request. But try.

And finally, there is no end to weirdness that letter requester can throw at you or your reference. In these situations, always, think about how you can efficiently and effectively communicate with your letter writer making their job as easy as possible under the circumstances.

And a post script. Some people will ask you to draft the letter for them yourself. Yes. This is a thing. And there is nothing weirder than writing a letter for yourself. But here are some tips if you run into this. Take the list of things you wanted the letter writer to highlight and write then up as if it was written by the prof. No need to overly praise yourself too much. The content is the praise and good letter writers know this. Also, rest assured, the letter writer will go through the letter, will edit the letter, adjust it to their style, add and delete comments as they see fit. (It is really more a collection of the points as suggested above and not a letter that will just be forwarded on, at least, most of the time.) I personally never do this with the exception of letters that seem to do little more than checking administrative boxes (in which case I always ask the requester to draft the letter). If you need such a letter from me, be ready to write it yourself (in fact, send it with the request).

Places of worship that look like the communists built them

I have always been fascinated by these places. There are some great ones in Prague. There is a great one near Moszkva Tér at Városmajor. There is a good one if you look at the Pest bank of the Danube from the Margaret bridge. But today, in Sarajevo, I found a Mosque as such. It was quite exciting to see. (I saw some other great modern ones as well. One looked distinctly Bauhaus. But no pic. Sorry.)

Our article on Populism and Belief in Conspiracy Theories is up on pre-release

Our article with Bruno Castanho Silva and Fede Vegetti in the Swiss Political Science Review special issue on populism is titled: The Elite Is Up to Something: Exploring the Relation Between Populism and Belief in Conspiracy Theories.

Abstract: We explore the relationship between populist attitudes and conspiratorial beliefs on the individual level with two studies using American samples. First, we test whether and what kinds of conspiratorial beliefs predict populist attitudes. Our results show that belief in conspiracies with greedy, but not necessarily purely evil, elites are associated with populism. Second, we test whether having a conspiratorial mentality is associated with all separate sub-dimensions of populist attitudes – people-centrism, anti-elitism, and a good-versus-evil view of politics. Results show a relation only with the first two, confirming the common tendency of both discourses to see the masses as victims on elites’ hands. These findings contribute to research on the correlates of populism at the individual level, which is essential to understanding why this phenomenon is so strong in contemporary democracies.

CEU Intellectual Themes Initiative interdisciplinary project on text analysis

In addition to the Comparative Populism project, another ITI project I am involved with also got funded in the most recent round. With the leadership of Tijana Krstić and Jessie Labov, I am happy to announce that the Text Analysis Across Disciplines project starts on Monday.

Now, any advice for me where I can learn the ins and outs of the trade? Please send it on Twitter or Facebook (email also works). (Not that I don’t run a methods school, but on those exact days I tend to be pretty busy. So I need other options.)

More about the project:

Text analysis can mean different things to different audiences: from close reading of literary texts, to critical reflections on historical sources, to the computational analysis of big data using text mining techniques. The project seek to forge a continuum among these diverse disciplinary approaches to text analysis: from the analog to the digital, from the historical to the contemporary, from pure research to public outreach. This project has grown out of the work of the Digital Humanities Initiative (DHI), an 18-month exploratory project funded by the Humanities Initiative. After surveying the CEU community and spending the 2016-2017 year consulting with faculty, staff, and students in virtually every department and program on campus, the project team has identified text analysis as the one area of digital research which is much in demand, but critically absent from CEU’s curricula and research profile. Therefore, the project will offer courses, master classes, project incubation, and several public events to demonstrate the crucial role of text analysis in ‘small,’ ‘medium’ and ‘big data’ research. In order to introduce the techniques and methodologies specific to text analysis at CEU, the team will draw on working partnerships that the DHI has established with several Hungarian institutions (ELTE, the Petofi Literary Museum, and the Institute for Literary Studies and the Institute for Historical Research at the Academy of Sciences), as well as the European-wide DARIAH network. The primary goals for the TANAD project is to successfully establish 2 university-wide courses and several grant-worthy projects which bridge the work of the Just Data initiative with ongoing text-based research in departments and programs across the university.

New project (rescued wood guitar build)

These… and some other stuff I have laying around: pickups, a rusted up string guide and jack input, lots of pots, pickup switch, a reliced Callaham Vintage Strat bridge I just ordered. The knobs will be these Remington shotgun shells. What else will I need? (Oh yeah, to figure out how to age the pickup covers. (I hear fine sand paper, tea or coffee work well for some plastics, brown shoe polish for others… probably should have gone with maroon just in case nothing works.) Body used to be a kitchen (or bathroom?) wall in a house built in 1976 and recently demolished in Omaha, Nebraska’s Dundee neighborhood.

Hello world!

It is my every intention to write a blog from now on. It will not be a daily activity but hopefully once (or a few times a week) you will find content here. (Anything you found before this post was a few back dated things I figured should be on here.)

I will start by a few posts to serve as a survival guide to the incoming MA students. I have received the honor and pleasure to become their Scopes and Methods instructor. I am sure they will hate it every bit as much as they always do, no matter who is teaching. But I also hope to serve them right.

CEU’s Intellectual Themes Initiative Funds Our Comparative Populism Project

We are grateful for CEU’s Intellectual Themes Initiative for funding our project. Now we have a lot of work to do over the next two years. Announcement penned by Erin Jenne:

We are excited to announce our two-year interdisciplinary CEU grant project, Comparative Populism, which will launch September 2017 and is conducted by Levente Littvay, Bruno Castanho E Silva, Rosario Aguilar Pariente, Constantin Iordachi, Nick Sitter, Zsolt Enyedi, Elissa Helms, Balazs Vedres, Judit Sandor, Matt Singer, Norbert Sabic, Federico Vegetti, several CEU students (hopefully) and with external support from multiple scholars including Team Populism.

This project brings together CEU and international scholars working on topics related to populism across different disciplinary traditions. The aim is to build up a comparative database on countries across Europe on the varieties of populist politics and policies across the region from the end of the Cold War to present and to explore the connections between populism on the one hand and gender, law, foreign policy, and party politics on the other. By joining the different methodological skills and perspectives across the different academic units, the project team can arrive at a multi-faceted understanding of why populism manifests more strongly in some countries than others in the same region, why it takes on social conservative dimension in some places and more nationalist/nativist dimension in others, and how all of this connects to gender, the law, foreign policy, public administration and party systems.

Find out more HERE!

Evaluation of English as a Medium Instruction Outcomes

Hanging with the good Jose L. Arco-Tirado in Granada, working on the impact of English as a Medium Instruction (EMI) on University GPA. It is kind of hard as the people who go into an English language instruction school in Spain are not exactly a random sample. (Spoiler alert, they are much better students and end up with a better GPAs than the average.) But what if we try to construct a reasonable comparison group? The results flip. Not so good news for EMI education, (though I still don’t care. My kid still gets three languages spoken to her at home and I still want to send her to a school where she can learn a fourth).

Not to bore anyone with the details but we used matching to get closer to a true causal inference (not that we expect to succeed – but at least get a more reasonable comparison). Propensity matching sucks (and no, we did not try higher order interactions and machine learning to find best model), as usual Coarsened Exact Matching (as implemented and without tweaking) throws away most of the treatment group (not exactly something we can afford to do now) and, as anyone could have predicted, Genetic Matching is still the method that saves the day with incredible balance and super interesting findings. (I guess findings were the same with a simple nearest neighbor propensity matching and tended in this direction with CEM as well but insignificant due to probably the very low sample size.)

I want to spend more time in Granada. Maybe next year when we’ll have enough data to try a regression discontinuity design. (Or any other time is fine…)